What an masonry invoice is for
An invoice is not a quote with the word changed. It is a payment demand, and it needs the things that actually get you paid: a due date, accepted payment methods, a reference back to the approved quote, and late terms you are prepared to enforce.
For masons selling to homeowners, builders, and commercial properties, the invoice is usually the only thing the customer compares side by side against two competitors. It is doing sales work whether you designed it to or not.
The unit that trips this trade up: Masonry is priced per square foot of face or per unit laid, and access plus scaffolding is a real line item.
What every masonry invoice must have
- An invoice number and issue date, distinct from the quote it came from
- Payment terms and a specific due date, not just "net 30"
- Accepted payment methods and a link or QR code that lets them pay now
- A reference to the approved quote or work order it came from
- Late fee terms, stated before they are needed
What masons bill for
These are the lines that show up on most masonry invoices, with the unit each is normally priced in. Ranges are illustrative planning figures, not market data — your own costs, region, and margin decide the real number.
| Line item | Unit | Typical range |
|---|---|---|
| Brick or block laid | sq ft | $25–$60 |
| Stone veneer, installed | sq ft | $28–$75 |
| Retaining wall | sq ft face | $35–$110 |
| Tuckpointing and repointing | sq ft | $12–$35 |
| Chimney repair or rebuild | each | $1,200–$9,000 |
| Paver patio | sq ft | $14–$42 |
| Scaffolding and access | each | $500–$3,500 |
| Labor — mason | hour | $65–$145 |
Typical deposit convention: Materials deposit at scheduling, progress payments on larger work.
Masonry invoice example
A realistic job, priced line by line, with the arithmetic shown the way a customer sees it:
| Description | Qty | Unit price | Line total |
|---|---|---|---|
| Surface prep, lath and scratch coat | 320 | $7.50 | $2,400.00 |
| Natural stone veneer installed | 320 | $42.00 | $13,440.00 |
| Corners and sills | 48 | $28.00 | $1,344.00 |
| Scaffolding and site protection | 1 | $950.00 | $950.00 |
| Subtotal | $18,134.00 | ||
| Tax (7.75%) | $1,405.38 | ||
| Total | $19,539.38 | ||
Notice that every assumption is a line rather than a conversation. That is the whole difference between an invoice that holds up and one that gets renegotiated in a driveway.
Three mistakes that cost masons money
Forgetting scaffolding
Anything above one story needs access equipment, and it is not free. Price it as its own line so it survives a customer's request to 'trim the bid'.
Not stating efflorescence and color variation
Natural stone varies and masonry can bloom. Put both in writing as normal characteristics, or answer for them as defects.
Assuming the substrate is sound
Veneer over failing sheathing fails. Name the substrate condition assumption and what happens if it is not met.
How to send an masonry invoice in about a minute
A template is only half the job — the invoice still has to reach the customer in a form they can act on. With SendQuoteNow you add the customer, add your line items, and hit send. Your customer gets a branded PDF plus a link where they approve or decline with one click, and you get an email the moment they do.
- Your branding, not ours — your logo, business name, contact details, and terms on every document.
- From your phone — build and send the invoice before you leave the customer's property.
- One-click approval — no login or account needed on your customer's side.
- Automatic math — subtotal, tax, and discounts calculated as you type.
- Invoice → invoice — convert accepted work into an invoice without retyping it.