What a appliance repair quote is for
A quote is a firm price. Once your customer accepts it, that is the number — so it needs an expiration date, a defined scope, and clear terms on what falls outside it.
For appliance repair technicians selling to homeowners, landlords, and property managers, the quote is usually the only thing the customer compares side by side against two competitors. It is doing sales work whether you designed it to or not.
The unit that trips this trade up: Appliance repair is a diagnostic fee plus parts and labor, and the decision the customer is really making is repair versus replace.
What every appliance repair quote must have
- An expiration date, so the price does not follow you around forever
- A scope specific enough that both of you can tell what is excluded
- Deposit and payment terms stated before the work is scheduled
- A named change-order process for anything discovered after approval
- Your license or registration number where the trade requires it
What appliance repair technicians bill for
These are the lines that show up on most appliance repair quotes, with the unit each is normally priced in. Ranges are illustrative planning figures, not market data — your own costs, region, and margin decide the real number.
| Line item | Unit | Typical range |
|---|---|---|
| Service call / diagnostic | each | $75–$180 |
| Labor — repair | hour | $90–$180 |
| Refrigerator sealed system repair | each | $350–$1,200 |
| Washer or dryer repair | each | $150–$600 |
| Dishwasher repair | each | $125–$500 |
| Oven or range repair | each | $150–$700 |
| Parts markup | % | $20–$50 |
| Return trip for ordered part | each | $0–$125 |
Typical deposit convention: Diagnostic collected at visit; parts deposit on special orders.
Appliance Repair quote example
A realistic job, priced line by line, with the arithmetic shown the way a customer sees it:
| Description | Qty | Unit price | Line total |
|---|---|---|---|
| Service call and diagnostic | 1 | $125.00 | $125.00 |
| Compressor start relay and capacitor — parts | 1 | $185.00 | $185.00 |
| Labor — 1.5 hrs | 1.50 | $145.00 | $217.50 |
| Refrigerant recharge | 1 | $165.00 | $165.00 |
| Subtotal | $692.50 | ||
| Tax (7.75%) | $53.67 | ||
| Total | $746.17 | ||
Notice that every assumption is a line rather than a conversation. That is the whole difference between a quote that holds up and one that gets renegotiated in a driveway.
Three mistakes that cost appliance repair technicians money
Not stating the repair-versus-replace threshold
Customers want your honest read. Putting the replacement cost next to the repair cost builds more trust than any discount and often wins the repair anyway.
Diagnostic credit unclear
Say whether the service call credits toward the repair. This one line drives the accept rate more than the price does.
Part availability assumed
Older appliances have discontinued parts. Note lead time and what happens if the part cannot be sourced.
How to send a appliance repair quote in about a minute
A template is only half the job — the quote still has to reach the customer in a form they can act on. With SendQuoteNow you add the customer, add your line items, and hit send. Your customer gets a branded PDF plus a link where they approve or decline with one click, and you get an email the moment they do.
- Your branding, not ours — your logo, business name, contact details, and terms on every document.
- From your phone — build and send the quote before you leave the customer's property.
- One-click approval — no login or account needed on your customer's side.
- Automatic math — subtotal, tax, and discounts calculated as you type.
- Quote → invoice — convert accepted work into an invoice without retyping it.